COVID-19 Resources for Child Care Providers
Guidance for CCAP Billing Certificates
Important Information for May & June CCAP Payment Certificates
The Illinois Department of Human Services has provided important information for child care providers regarding billing the Child Care Assistance Program for May & June services.
If you received PPP funds, you need to be aware that IDHS can only reimburse you for expenses that are not covered by PPP. PPP can be used to cover payroll expenses, rent, utilities and mortgage interest. If you are open and providing CCAP services as an Emergency Child Care provider, IDHS will pay you for the care you provided in May and June. If you are billing IDHS for CCAP services that were not provided either because of low attendance (below 80% of CCAP eligible days) or because your program is closed, you may need to make an adjustment in your billing certificate before submitting to IDHS for payment. You cannot use two sets of funds (PPP and CCAP) to cover the same expenses.
Please see the documents below for guidance from the Illinois Department of Human Services for preparing and submitting CCAP billing certificates as well as the updated COVID-19 Attendance Exemption Form. ONLY THIS UPDATED FORM WILL BE ACCEPTED FOR ATTENDANCE EXEMPTION REQUEST SUBMISSIONS WITH BILLING FOR MAY & JUNE SERVICES.
IDHS Guidance Webinars:
5/26 – Centers/Lic Homes https://register.gotowebinar.com/recording/8302781044951041808
5/26 – LE Homes https://attendee.gotowebinar.com/recording/3692331977059709187
IDHS Updates Regarding May Payment Services:
Priority Essential Work CCAP Application
The Priority Essential Worker application process and eligibility is being extended for the service month of May. PEW cases already submitted/ approved for the service month of April should not resubmit materials unless a change of information has taken place. These cases will be extended for the service month of May. (See below for additional information.)
The enhanced payment rate for Emergency Child Care programs (licensed centers and formerly licensed homes) caring for children of Essential Workers is being extended for the service month of May. The 30% add-on rate is calculated based on the daily rate prior to any additional add-ones (Site Administrative, QRS, Special Needs…) or deductions (Union Dues…). The add-on is not limited to cases approved through the Prioritized Essential Worker application, but is only for those children being attending as children of Essential Workers. (See below for additional information.)
Attendance Exemption Policy and Form
The Attendance Exemption Policy and form are being extended for the service month of May with some modifications to come. A new form for the service month of May will be issued and will be mailed directly to providers once it is finalized. (See below for additional information.)
Parent co-pays for all eligible cases will be $1 for the month of May.
Please continue to look into any and all Small Business Administration Coronavirus relief options (Paycheck Protection Program, Economic Injury Disaster Loan, SBA Express Bridge Loan, etc.) that are available to help sustain your business operations during the pandemic. Additional child care business resources may be found at https://www2.illinois.gov/sites/OECD/Pages/COVID-19.aspx.
Closure of Illinois Child Care Programs Effective 3/21/2020
In response to the unprecedented public health emergency that Illinois is facing as a result of the spread of COVID-19, Governor Pritzker has mandated the following closures for child care centers, child care homes, and early education programs across the state:
• Effective March 21, 2020 all child care centers licensed by the Department of Children and Family Services (DCFS), as well as legally license-exempt centers outside of schools.
• Effective March 21, 2020 all child care homes licensed by DCFS. (See Guidance Documents below regarding child care homes ability to operate as legally licensed exempt homes.)
• Early education programs in public and private schools are required to remain closed while the K-12 schools are closed. This mandate covers any early childhood program for children ages birth through five located in public schools or in private schools.
The State is mindful that child care is a critical emergency service that is necessary for essential workers currently required to work to maintain the health, safety, and welfare of the residents of Illinois. For this reason, effective March 21, 2020 and for as long as the public health emergency continues, emergency child care will be available to essential workers in both homes and centers.
The Department of Children and Family Services will be accepting applications for emergency child care sites for the continuance of child care services for the children of critical emergency workers to apply for an Emergency Child Care License.
Additional information can be found in the documents below:
COVID-19 Prioritized Essential Workers Child Care Application
During the declared COVID-19 Public Health Emergency, the children of Priortized Essential Workers are eligible to receive child care through the Illinois Department of Human Services (IDHS) Child Care Assistance Program (CCAP). Prioritized Essential Workers inlcude those working in Health Care, Human Services, essential Government services (eg. Corrections, law enforcement, fire department), and essential infrastructure. If you have any questions about a family's eligibility, please contact our office at 309-205-3070 Option 2.
Child Care Assistance Program COVID-19 Policy Updates
IDHS/CCAP has been informed that for as long as the COVID emergency declaration is in effect for Illinois, IDHS/CCAP will waive the second paragraph of procedures in CCAP Policy 06.05.01 that providers may not charge CCAP families more than private pay families.
Additional Information from the Illinois Department of Human Services regarding COVID-19 and the Child Care Assistance Program:
(Note: Due to the "Shelter in Place" mandate and subsequent closure of all child care with the exception of emergency child care sites, some information from this document has changed.)
Governor's Office of Early Childhood Development Website: Up to date information from OECD regarding COVID-19 safety precautions, news, and updates from state agencies.