CPR and First Aid Reimbursement Guidelines

Are You Eligible for First Aid & CPR Reimbursement?

 

Based on available funding, Child Care Resource & Referral of Midwestern Illinois is offering funds to assist child
care programs by reimbursing for CPR and First Aid certifications. Funds are provided by the Illinois Department of Human Services (IDHS). For the purposes of this document the term “child care program” includes child care centers and family child care.

At this time, reimbursement is available for CPR and First Aid training activities taking place between July 1, 2023-June 1, 2024.

1.    WHO CAN APPLY?

Individuals currently employed by licensed or license-exempt center based programs who are required to complete IDHS CCAP training requirements:

1. Director(s) – individual(s) who has primary responsibility for the daily operation and management of the center.
2. Teacher(s) – includes lead teachers, teachers, teacher assistants or teacher aides who are employed by a child care center for compensation on a regular basis.
3. Support Staff – if an individual has responsibilities in a classroom, working directly with children, on a regular basis.
4. Student workers, part time employees, substitutes and migrant/seasonal/summer camp providers.

 

Individuals currently employed by licensed or license-exempt home based programs who are required to complete IDHS CCAP training requirements: 

The primary caregiver is required to complete all trainings. The primary caregiver is the person who signs the CCAP application asking to be an approved provider. This applies to both relative and non-relative providers.

Applicant must be a current member of the Gateways to Opportunity Registry.  Registry membership is free. Practitioners may sign up for the registry at www.ilgateways.com.

The child care program/provider must currently be providing care in one of the following counties: Henderson, Henry, Knox, McDonough, Mercer, Rock Island, or Warren.

The child care program/provider must have no unpaid financial obligation to the CCR&R agency or the IDHS Bureau of Child Care and Development.

The child care program, where the individual works, must currently be caring for children whose care is paid for by the IDHS Child Care Assistance Program (CCAP) during the time period of the CPR/FA training activity.

2.    WHAT CAN FUNDS BE REQUESTED FOR?

• Individual registration fees associated with CPR and First Aid certifications from one of the following entities:  American Heart Association, American Safety & Health Institute (ASHI), American Red Cross, American Trauma Event Management (ATEM), Emergency Care and Safety Institute (ECSI), Edward Atkinson/Emergency Response Health Network, EMS Safety Services, MEDIC FIRST AID, or National Safety Council.
• Only in person certification training is approved 
   

3.    WHAT CAN’T FUNDS BE REQUESTED FOR?

• Incomplete or failed training and/or certification.
• Registrations and/or certifications from an entity not listed above.
• Staff who are not required to complete IDHS CCAP training requirements (see 1. WHO CAN APPLY? above).
• Abbreviated CPR and First Aid Renewal classes
• Online only learning CPR/First Aid training
• Adult only or pediatric only CPR/First Aid training
• Travel to/from training
• The cost of meals (unless included in basic registration fee)
• Out of state training
• License-exempt relative providers caring for school-age only children (this provider type is exempt from IDHS CCAP requirements).
• Training that does not occur between July 1, 2023 and June 1, 2024

4. WHAT ARE FUNDING MINIMUMS/MAXIMUMS?

The minimum request is $15.  The maximum reimbursement is $120.

5.    WHAT IS THE APPLICATION PROCESS?

• Individuals complete and submit a First Aid & CPR Reimbursement application along with the required supporting documentation.
• The CCR&R will notify you in writing if your application has been approved or denied, and if approved, the amount in which your request was funded.

        
6.    WHAT SUPPORTING DOCUMENTATION IS NEEDED?

• Proof of Gateways Registry membership (i.e., copy of membership ID, or Professional Development Record).
• Receipt/proof of payment for registration and/or certification. 
• Documentation of completion. 
• W-9 form (the form is available at www.irs.gov).

7.    HOW IS PAYMENT MADE?

• You will be notified in writing if your CPR & First Aid Reimbursement application has been approved or denied, and if approved, the amount in which your request was funded.
• Payments will be made and mailed directly to the individual or the child care program named on page 4 of the CPR & First Aid Reimbursement application.
• Individuals/programs that receive payment will be responsible for W-9 documentation and taxes.  
• Payment cannot be made until a complete CPR & First Aid Reimbursement application and required documentation is received.

8.    WHAT IS THE DEADLINE FOR SUBMITTING MY APPLICATION?

• Ongoing as funds allow.
• Deadline: CPR & First Aid Reimbursement applications and all supporting documentation must be received at Child Care Resource & Referral of Midwestern Illinois by 5:00 PM on June 26, 2024.

9.    WHERE ARE APPLICATIONS SUBMITTED?

Child Care Resource & Referral of Midwestern Illinois / 3800 Avenue of the Cities, Suite #102 / Moline, IL 61265   Fax: (309) 517-6869 / E-mail: mbrotherton@salcommunityservices.org

10.    FOR MORE INFORMATION OR TO ANSWER FURTHER QUESTIONS, PLEASE CONTACT:

McKenzie Brotherton, Training & Technical Assistance Coordinator (309) 205-3070, ext. 4010 or mbrotherton@salcommunityservices.org

11.    DO THE FUNDS NEED TO BE REPAID?

This is a grant program, which means funds do not generally need to be paid back.  However, the grant funds come from the State of Illinois Department of Human Services, and certain policies and procedures must be followed.